Corona Update – Dear Parents,

The school district is prohibiting student travel until the danger of COVID-19 has passed which means no school sponsored travel in 2020.  We are waiting to decide on an alternate date until we have more information.
We know the kids are very much looking forward to this trip, as are the chaperones.  We plan to do all that we can to make it a reality, while keeping student, and community, safety foremost in our priorities.
However, we recognize that families are facing financial hardships right now, and may need to request a refund.  Please click the button below to let us know if your child is still planning to attend, or if you would like to remove them from the trip and get  your refund now.
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Butler 9th graders – get ready for the Big Apple!  This Spring, you have the opportunity to take a 3-day, 2-night field trip to New York City.
Butler Area School District
9th Grade Trip to New York City
May 8-10, 2020

You’ll explore Manhattan and Chinatown, see a Broadway Musical, visit the Statue of Liberty, 9/11 memorial, and more. All with your friends, classmates, and teachers. Don’t miss out on this exciting opportunity!


On this exciting 3-day, 2-night trip, students will:
Students will depart from the Intermediate High School early Friday morning, traveling on comfy, coach buses. After arriving in NYC, they’ll spend the next 2 1/2 days exploring the city, staying overnight at the Hampton Inn, Madison Square Garden. They’ll be home Sunday night, ready to get back to school and brag about their trip on Monday morning. Transportation, deluxe lodging, all meals and admission charges are all included.
  • Safety is the top priority on this trip. We have a low student-to-chaperone ratio, use only experienced drivers, and have security guards and nurses on hand.
  • We’re also dedicated to helping students find ways to finance this trip.  We have a long payment window, multiple fundraisers, and scholarships available.
  • Parents can join the trip as chaperones, provided they have all clearances required for BASD volunteers.  The price for parents is the same as for students, and includes everything in the student package.  Students are given first priority.  If there is room on the buses once student sign-up is complete, any parents who asked to join will be notified in late November.  If you are interested in being a parent chaperone, send an email to or call (724-355-4997).

We will be staying at the Hampton Inn, Madison Square Garden, which features  comfortable, well appointed rooms equipped with cable TV and a blow dryer.
4 students will be assigned per room, and each room has either two queen beds or a king bed and a sleeper sofa.

Students choose their own roommates in groups of 4 by completing the form on this site.  You can have rooms of 2 or 3, but the trip cost will be higher.

  • Deadline to submit your roommate selection is December 20, 2019.
  • Each student in the room must submit his/her own roommate request online.  All requests must have the same names on them, or the room will not be formed.  When all students in a room complete this successfully, you will be notified via the email address provided on the roommate form so that students, and parents, can confirm the arrangement is good.
  • Once your room has been submitted, it should not change. If there is a good reason for a room change (for example, you want to add a student who needs a room), you may submit an email explaining this to Your change request may be denied. We cannot change rooms for trivial reasons.


The trip cost is based on the number of students who share a room and the Broadway show each student chooses to see.


  • $691/student Quad (4 in room)
  • $732/student Triple (3 in room)
  • $812/student Double (2 in room)
  • $1054/person Single (only available to parents)

Come From Away

  • $641/student Quad (4 in room)
  • $682/student Triple (3 in room)
  • $762/student Double (2 in room)
  • $1004/person Single (only available to parents)

The cost includes motor coach travel, deluxe hotel rooms, all meals, gratuities, admissions, and fees.

A $100, non-refundable deposit is required to sign up by November 6, 2019. We are aware that some students are hesitant to sign up due to uncertainty over finding roommates. Therefore, the $100 deposit (and trip protection) is now refundable up until December 6, allowing time for your child to drop if they are unable to find roommates in the first month of sign ups. Payments are due as follows:

  • $250 due Dec. 20, 2019
  • $250 due Feb. 1, 2020
  • Remaining balance due March 1, 2020

All participants must make payments by the scheduled due dates.

Because of the high cost of travel to NYC, and the need to reserve rooms and buses well in advance, we cannot refund deposits. If your child must drop out before March 1, you will receive a refund of all payments except for the following exceptions:

  • $100 deposit
  • Profits from fundraising (which will be donated to the scholarship fund for future students in need)

After March 1 the trip is not refundable, unless you purchased Trip Protection.

Payments can be made on this site by check or credit card.  For any other arrangement, contact us at or 724-355-4997.

You can purchase Trip Protection for an additional $75.  Click the green button labeled “trip protection”.

With Trip Protection, a student can drop at any time, for any reason, up until the morning of the trip.  You will receive a full refund of all money you paid to date – no questions asked.  The $75 trip protection payment is not refundable after the December 6th cut off date.  We also cannot refund any fundraising profit.  That money is donated to the scholarship fund.

A limited scholarship fund is available for families facing financial hardship.  To apply, complete the 2020 Butler NYC Financial Aid Request form by the November 6 deadline.  Note that the form requires teacher reccomendations, so don’t delay.  Late requests will not be considered.

Fundraiser participation is mandatory to receive financial aid.


Participate in one, or both, of the fundraiser below to earn money towards your trip.

  • If you are currently fundraising, the profits can be applied to the $100 deposit due November 6! The student is required to sign up for the trip through the official forms, which can be found by clicking the above button “Sign Up(Official Forms) 
  • Profit from the trip will be applied to the student’s account up to the amount of the trip, plus $30 for spending money. Any money raised over that amount will be donated to a tour scholarship fund.
  • If a student drops out of the tour, any money raised through fundraising will be put in the tour scholarship fund. There are no refunds for any money raised through fund-raising activities.

Raise money for your trip by selling delicious, locally-made hoagies:

  • 9” hoagies at $5.50 each. Hoagies include bologna, cooked ham, American cheese, hard salami, lettuce, tomato, and a packet of dressing. They are made by Fairground Market 1138 New Castle Rd, Prospect, PA 16052
  • Students earn $2.75 for every hoagie sold.
  1. Start taking orders now using the  Hoagie Fundraiser Instructions & Order Form.  Collect payment from the customers when you take the orders.  Have them make checks payable to you.
  2. Place and pay for your order by November 20, 2019.
  3. Pick up your order after school on Tuesday, December 10, 2019 from 3-4 PM in the IHS Cafeteria B.

Sell Daffins Candy Bars to earn money toward your trip cost! The fundraiser will run from October – February 14. You can pay online through the “Candy Orders” form on this website. Here’s how it works:

  1. Buy candy bars on this site, in boxes of 36 (Each box contains a mix of milk chocolate, caramel, crisp rice, peanut butter and pretzel pieces flavors). You pay $36 for the box, but $18 goes toward the trip cost.
  2. Candy can be picked up after school from 3-3:30 on Fridays in front of the Principal’s office. 
  3. The last day of candy distribution will be Friday, February 14.
  4. Sell the candy bars for $1 each to earn your money back.
  5. The students are not permitted to sell the candy at school.


Student Safety is the most important aspect of this tour. The following procedures are in place to ensure safe travels:

  • School discipline standards will be upheld during the trip, and participation may be denied based on a student’s disciplinary record.
  • Each bus has at least four experienced chaperones.  Many are district employees and have chaperoned this trip for several years. They know the students and are familiar with the places we will visit.  All chaperones have required clearances.
  • Students will be divided into smaller groups and assigned an experienced chaperon to supervise them throughout the weekend.  They will stay with their groups and chaperon, especially in Times Square, Chinatown, and Central Park.
  • Two tour coordinators travel with this group to alert the students and chaperones to any changes that need to be made, and to be in contact with the bus drivers at all times.
  • Chaperones and tour coordinators utilize GroupMe for communications.
  • Meeting times, places, etc. are all clearly explained in advance of each stop.
  • When we are at the hotel, students will be in their rooms with their roommates only.  A security guard will monitor the hallway all night.
  • Hotel rooms do not have exterior exits. Mechanisms are put in place to ensure students do not visit one another’s rooms during the night. Hotel rooms have landline phones and students are told how to contact chaperones during the night.
  • A nurse will accompany us on the trip.
  • We only use experienced drivers who are familiar with Manhattan. We strictly follow bus company and federal laws pertaining to driver and passenger safety.


  • We will be spending a lot of time outdoors and doing a lot of walking.  Check the NYC forecast and pack accordingly.  Bring comfortable shoes and layering is always a good idea in the Spring.
  • Wondering how to dress for the Broadway show?  The answer is:  however you want.  You’ll see people in casual, comfortable clothes, and people in dressier clothes.  Whatever you wear in NYC – you’ll fit in.
  • Students are welcome to bring spending money and snacks for their hotel rooms.
  • All medication must be given to the chaperones before boarding.
  • Students and their luggage will pass through metal detectors before they board the buses. Please triple check that there are no items that would be prohibited in school, or you may not be able to attend.
  • Students are expected to abide by all applicable school policies while on this trip.
  • The District has the right to deny a student from participating based on disciplinary or other issues that arise before the trip (e.g., fighting).
Dates to Know

Candy Fundraiser

Sign Up paperwork, Scholarship application and Optional Trip Protection

Hoagie Sale Fundraiser orders + Hoagie payments due

Last day to drop trip and refund $100 deposit+Trip Protection

Hoagie Pick Up at IHS Cafeteria B after school 3-4 PM

Roommate Selections due

Final Payment due

Parent meeting at IHS, 7 PM

Departure Day – Arrive at IHS at 6 AM for bag check

MAY 10
Return Sunday evening to IHS at approximately 9 pm


Contact the trip coordinator:
(724) 355-4997

Trip Information (PDFs)