Butler 8th Grade Trip to Washington DC

November 9-10, 2019

  • Jefferson Memorial
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Trip Roster/ Completed Rooms

Real World Learning

This Fall, Butler 8th graders have the opportunity to spend two days in Washington, DC, where they will see and explore the institutions of our federal government and immerse themselves in our national history. Three generations of Butler Middle School students have been traveling to our nation’s Capitol with Logan Tours. Many remember it as a highlight of their school years. Make it one of yours, too!

ABOUT THIS TRIP

On this exciting 2-day, 1-night trip, students will:

We depart from the Intermediate High School early Saturday morning, traveling on comfy Coach USA buses. After arriving in DC, students spend the afternoon touring the city, then head to Manassas, VA for dinner and evening activities. We tour again Sunday morning and head home by mid-afternoon on Sunday. Transportation, deluxe lodging, all meals and admission charges are all included.

TRIP COST

  • The trip cost is $285/student. This includes Coach USA buses, deluxe hotel rooms, all meals, and admission charges.
  • $50 deposit is required to to sign up by October 3.
  • Additional payments can be made up until the final payment deadline of October 24.
  • Payments can be made on this site by check or credit card.
  • For any other arrangement, contact us at logantoursinc@gmail.com

The $50 deposit is non-refundable. This deposit holds your child’s spot on the bus. The balance of $235 is fully refundable if a student drops due to circumstances beyond his/her control (sickness family emergency, etc.) For a refund, you must notify Rebecca Green at logantoursinc@gmail.com or at 724-355-4997. If you simply do not show up for the trip without any notice, you are not eligible for a refund.

IMPORTANT DATES

October 3: Deadline to sign up, complete trip forms and pay the $50 deposit. You can pay the entire $285 at this time if you prefer.

October 10: Roommate forms are due.

Week of October 15-18: Roomie meeting.

October 18: Invoices with your trip balance sent to your email.

October 24: Final payment is due

October 29: Informational parent meeting-Intermediate School auditorium 7 PM-attendance is strongly encouraged!

November 9: Field trip day! Report to Butler Intermediate High School @ 5:30 AM.

TRIP INFORMATION (PDFs)

FUNDRAISERS

Participate in one, or both, of the fundraiser below to earn money towards your trip.

  • Profit from the trip will be applied to the student’s account up to the amount of the trip, plus $30 for spending money. Any money raised over that amount will be donated to a tour scholarship fund.
  • If a student drops out of the tour, any money raised through fundraising will be put in the tour scholarship fund. There are no refunds for any money raised through fund-raising activities.

To help offset the cost of the trip, students can participate in a hoagie sale fundraiser:

  • 9” hoagies at $5.50 each. Hoagies include bologna, cooked ham, American cheese, hard salami, lettuce, tomato, and a packet of dressing. They are made by Fairground Market 1138 New Castle Rd, Prospect, PA 16052
  • Students earn $2.75 for every hoagie sold.
  • Profit from the trip will be applied to the student’s account up to the amount of the trip, plus $30 for spending money. Any money raised over that amount will be donated to a tour scholarship fund.
  • If a student drops out of the tour, any money raised through fundraising will be put in the tour scholarship fund. There are no refunds for any money raised through fund-raising activities.
Instructions
  1. Start taking orders now. Collect payment from the customers when you take the orders. Have them make checks payable to you.
  2. Place and pay for your order by October 3. Hoagie orders can be made online or brought to Mrs. Casher in the principals office. Include the short form at the end of the fundraising PDF if you are paying in person.
  3. Order Pick up (you choose one option)
    • Friday October 11 from 9-10 am at Fairgound Market 1138 New Castle Rd, Prospect, PA 16052
    • Saturday October 12 from 9-10 am at Intermediate School in front of Principal’s office
  4. Deliver hoagies the same day.

Sell Daffins Candy Bars to earn money toward your trip cost! Orders will be accepted until supplies run out, you can pay online or bring cash or check (payable to “Logan Tours, Inc) to Mr. Casher. Orders placed after 11 am can be picked up the next school day. Here’s how it works:

  1. Buy candy bars on this site, in boxes of 36. You pay $36 for the box, but $18 goes toward the trip cost. You will receive a mixed box of milk chocolate, peanut butter, crisp rice, caramel and pretzel pieces flavors. Candy will be available for purchase until October 24.
  2. Candy can be picked up from Mr. Casher in the Guidance office during Activity Period.
  3. Sell the candy bars for $1 each to earn your money back.

HOTEL & ROOMMATES

We will be staying at the Hampton Inn, Manassas VA, which features comfortable, well appointed rooms equipped with cable TV and a blow dryer.

3-5 students will be assigned per room, and each room has either two queen beds or a king bed and a sleeper sofa. Rooms of two students may be an option if rooms are available, but an additional $30 charge per student will be levied. Rooms of 5 must be approved by teachers, you will be notified if they do not approve. In a room of 5, one student will be sleeping on the floor and should plan to bring a sleeping bag or a blow up mattress (We always request a cot but have not been able to get one in recent years for a variety of reasons). Pillows and blankets will be provided by the hotel.

You (PARENT) are responsible to check the TRIP ROSTER/ COMPLETED ROOM list online and confirm you are happy with the arrangements. You will not be called, emailed or otherwise notified of your student’s rooms arrangements. If you do not have internet access, the list will be posted at the parent meeting on October 29 at 7 PM at the Intermediate School auditorium.

Students choose their own roommates in groups of 4 by completing the form on this site.

  • Submit the Roommate Selection form by October 10. Forms can be submitted as early as October 5 when a list of students attending the trip will be posted online.
  • The Trip Roster/Completed Rooms list will tell you:
    • Trip Roster: Which students are currently signed up for the trip and are available to form a room with other students
    • Completed Rooms: Which students are rooming together and already have a full room.
    • IMPORTANT: Please refer to the TRIP ROSTER/ COMPLETED ROOM list to double check that your roommates names are spelled correctly on the Roommate Selection Form. Updates to the TRIP ROSTER/COMPLETED ROOM list will occur within 24 hours after submitting the Roommate Selection Form or making any changes to roommates. If your name is not on the
  • Each student in the room must submit his/her own roommate request online. All requests must have the same names on them, or the room will not be formed.
  • There should be 4 students to a room. When you submit, make sure you include yourself and 3 other people.
  • Rooms of 3 may be asked to add someone to their group.
  • Rooms of 5 will only be permitted if the sponsoring teacher approves. There will only be 2 queen beds in the room. Someone should bring a sleeping bag and plan to sleep on the floor.
  • A room list will be posted on this website in mid-October and updated frequently. You are responsible to check and make sure you are happy with your child’s rooming arrangement. If there is a problem, contact Rebecca Green at 724 355 4997 or logantoursinc@gmail.com as soon as possible.
  • Once your room has been submitted, it should not change. If there is a good reason for a room change (for example, you want to add a student who needs a room), you may submit an email explaining this to logantoursinc@gmail.com. Your change request may be denied. We cannot change rooms for trivial reasons.
  • Any students who don’t have roommates, or the right number of roommates, will be called to a Roomie meeting the week of October 15-18. There, students can talk with others and organize into rooms. Staff will help with this process. We will not force groups to allow a student in their room. All students and parents must agree.
  • If a student is still unable to find a roommate, they can drop from the trip with no penalty – the deposit will be refunded. Roommate issues after this date will not receive a refund.
  • If you submit a room with 2 people, you will be called to the Roomie Meeting to add others. If you are not able to add anyone, each student will be charged an additional $30.
  • If you submit a room with 5 people, and it is approved by the sponsoring teachers, you should have 1 student bring bedding and plan to sleep on the floor. Each room has 2 queen or double beds.
  • Consider others’ feelings, and be open-minded and tolerant.
  • Remember one purpose of field trips is to make new friends and learn to get along with different personalities.
  • Always be kind. Bullying will not be tolerated. Any student found to be bullying another student over roommates will be removed from the trip.
  • Parents – students are encouraged to do their best to figure this out themselves and take ownership. They can look at the list of students attending online and approach each other in lunch or class to organize a room. This is a great teaching/learning experience for building social skills and tolerance of others. Please talk to your child about helping others and being kind. But do NOT do this FOR them!
  • Students – every trip we have dozens of students who do not have roommates, and we call them together to meet each other and make new friends. This is because it is impossible to organize everyone perfectly into rooms of 4. If you are struggling, maybe your regular friends simply aren’t going on the trip, or you got shut out of a room. Whatever the reason, you are not alone! Please talk to one of your teachers and they will help you sort it out. And look at the “roomie meeting” as a chance to make a new friend! Also, don’t be afraid to ask someone early if they want to share a room and find other roommates together.

SAFETY

Student Safety is the most important aspect of this tour. The following procedures are in place to ensure safe travels:

  • School discipline standards will be upheld during the trip, and participation may be denied based on a student’s disciplinary record.
  • All chaperones have required clearances. Many chaperones are district employees or teachers from other schools and have chaperoned this trip for many years. They know the students and are very familiar with the places we will visit.
  • Two tour coordinators travel with this group to alert the students and chaperones to any changes that need to be made, and to be in contact with the bus drivers at all times.
  • Chaperones and tour coordinators utilize GroupMe for communications. Meeting times, places, etc. are all clearly explained in advance of each stop.
  • The students travel in groups with their roommates and their bus chaperones.
  • Hotel rooms do not have exterior exits. Mechanisms are put in place to ensure students do not visit one another’s rooms during the night. Hotel rooms have landline phones and students are told how to contact chaperones during the night.
  • Two security guards and several chaperones walk the halls all night.
  • Only experienced drivers are used, and we strictly follow Coach USA and federal laws pertaining to driver safety.

PLANNING & PACKING

  • Several tour stops are outdoors. Check the DC forecast and pack accordingly.
  • Students are welcome to bring spending money and snacks for their hotel rooms.
  • Our first meal is lunch on Saturday. Eat breakfast before you leave or bring something easy to eat on the bus.
  • All medication must be given to the chaperones before boarding.
  • Students and their luggage will pass through metal detectors before they board the buses. Please triple check that there are no items that would be prohibited in school, or you may not be able to attend.
  • Students are expected to abide by all applicable school policies while on this trip.
  • The District has the right to deny a student from participating based on disciplinary or other issues that arise before the trip (e.g., fighting).
Our meal plan follows. If you have special dietary needs, bring food that is safe for you. We can store a cooler under the bus, if needed.
  • Sat. breakfast:  not included – send healthy snacks on bus.
  • Sat. lunch:  Subway cold cut trio or turkey 6″ sub, chips, dessert, & water.
  • Sat. dinner:  all-you-can eat pizza + soda.
  • Sun. breakfast:  hotel buffet breakfast.
  • Sun. lunch:  local cafe.
  • Sun. dinner:  Chicken tenders, fries, soup, salad, and dessert bar from Hoss’ Steakhouse

REFUND POLICY

The $50 deposit is non-refundable. This deposit holds your child’s spot on the bus. The balance of $235 is fully refundable if a student drops due to circumstances beyond her/his control. Notify a sponsoring teacher or the tour company if your child needs to drop. If you simply do not show up for the trip without any notice, you are not eligible for a refund.

QUESTIONS?

If you have any questions or concerns about this trip, please do not hesitate to contact the Trip Coordinator, Rebecca Green.

Email: logantoursinc@gmail.com

Phone: 724-355-4997

If you have questions for the school pertaining to the trip, contact one of the trip sponsors.

Darren Casher

Phone: 724-214-3417

Email: darren_casher@butler.k12.pa.us

Denise Casher

Phone: 724-214-3405

Email: denise_casher@butler.k12.pa.us