Butler 7th Grade Trip to Gettysburg, Harrisburg, and Hershey, PA – March 14-15, 2020.
Butler 7th Graders – It’s finally time for the Gettysburg field trip! Spend two days touring Pennsylvania’s most historic areas with your friends and teachers.
ABOUT THIS TRIP
Find out what makes politics so exciting when we tour the Pennsylvania State Capitol Building. Sit in the House and Senate chambers; walk through the Pennsylvania Supreme Court. The beauty and art in this majestic building serve as the backdrop for a lesson in Pennsylvania history and state government.
At the Civil War Museum, a group of reenactors passionate about the civil war and educating, host a variety of hands-on activities where kids get a better picture of life during the war. Areas to explore include musket firing, marching in formation, period dance, and treatment of wounded soldiers. Kids will love the museum scavenger hunt!
At Hershey’s Chocolate World, you’ll learn how chocolate is made on the chocolate world ride. Browse the gift shop for souvenirs to bring home to family and friends.
A pizza party and lots of fun await at the Hanover YMCA reserved exclusively for the 7th graders from Butler. Activities include swimming, basketball, volleyball, dodge ball, and more!
At Gettysburg National Park, the Visitor’s Center film (narrated by Morgan Freeman) gives a great introduction to the Civil War and the Battle of Gettysburg. The Cyclorama is a massive, 360-degree “Battle of Gettysburg” painting-in-the-round measuring 377 feet around and 42 feet high. The group stands in the center of this three-dimensional diorama as the events of the 3 day battle unfold in front of them, culminating with the fury of Pickett’s Charge. After this dramatic re-telling, students explore the museum exhibits at their own pace.
A licensed battlefield tour guide will board each bus as we embark on a two hour tour of the town and battlefield of Gettysburg. History will come alive as the students get out and explore the infamous Peach Orchard, Devil’s Den, and the site of Pickett’s Charge. These guides are awesome with kids, bringing history to life with sensational stories and fun activities.
- The trip cost is $290/student. This includes trip planning, transportation, lodging, meals, guides, gratuities, and admission charges.
- $50 deposit is required to to sign up by Feb 3.
- The final payment deadline is February 26.
- Payments can be made on this site by check or credit card.
- For any other arrangement, contact Rebecca Green at email@example.com
The $50 deposit is non-refundable after Feb 3. This deposit holds your spot on the bus. The balance of $240 is fully refundable at any time if a student drops due to circumstances beyond his/her control (sickness, no one to room with, family emergency, etc.) For a refund, you must notify Rebecca Green at firstname.lastname@example.org or at 724-355-4997. If you simply do not show up for the trip without any notice, you are not eligible for a refund.
A limited scholarship fund is available for families facing financial hardship. To apply, the student should see Mrs. Casher in the Principal’s office before January 24. The application is due no later than February 3. Note that the form requires teacher recommendations, and you should allow the teachers at least 1 week to get them in. Late requests will not be considered. Fundraiser participation is mandatory to receive financial aid, and the amount awarded is proportional to the amount fund raised.
Participate in one, or both, of the fundraiser below to earn money towards your trip.
- Profit from the trip will be applied to the student’s account up to the amount of the trip, plus $30 for spending money. Any money raised over that amount will be donated to a tour scholarship fund.
- Profit earned will be automatically applied to lower the student’s trip balance. You will be send an invoice via email letting you know how much you have earned, and what you still owe.
- If a student drops out of the tour, their fundraising profit will be put in the tour scholarship fund to help another student afford to attend the trip. There are no refunds of money raised through fund-raising.
To help offset the cost of the trip, students can participate in a hoagie sale fundraiser:
- 9” hoagies at $5.50 each. Hoagies include bologna, cooked ham, American cheese, hard salami, lettuce, tomato, and a packet of dressing. They are made by Fairground Market 1138 New Castle Rd, Prospect, PA 16052
- Students earn $2.50 for every hoagie sold.
- Start taking orders now. Collect payment from the customers when you take the orders. Have them make checks payable to YOU.
- Use the hoagie order form to place and pay for your order by Feb 3. Do not place multiple orders per student. If you need the order separated between 2 adults for pick up, include that information in the notes in the order, or send an email.
- Order Pick up (you choose one option)
- Friday February 14 from 9-10 am at Fairgound Market 1138 New Castle Rd, Prospect, PA 16052. Drive to back of market – we distribute from a garage in back.
- Saturday February 15 from 9-10 am at Intermediate School in front of Principal’s office. Please be prompt!
Sell Daffins Candy Bars to earn money toward your trip cost! The fundraiser ends February 14. You can pay online through the “Candy Orders” form on this webpage. Here’s how it works:
- Buy candy bars on this site, in boxes of 36 (Each box contains a mix of milk chocolate, caramel, crisp rice, peanut butter and pretzel pieces flavors). You pay $36 for the box, but $18 goes toward the trip cost.
- Candy can be picked up after school from 3-3:30 on Fridays in front of the Principal’s office.
- The last day of candy distribution will be Friday, February 14.
- Sell the candy bars for $1 each to earn your money back.
- The students are not permitted to sell the candy at school.
HOTEL & ROOMMATES
We will be staying at the Country Inn & Suites, Gettysburg, which features comfortable, well appointed rooms equipped with cable TV and a blow dryer.
3-5 students will be assigned per room. Room types vary: 2 queen beds, 2 queen beds + sleeper sofa, 1 king bed + sleeper sofa.
Students choose their own roommates in groups of 4 by completing the form on this site.
- To request a room, click Roommate Selection and follow the directions. You can do this starting on Feb 4, after everyone has signed up.
- If you do not sign up for the trip by completing the online trip forms, you will not be listed on the roster, and cannot sign up for roommates.
- Your room request are due by Feb 7.
- Students without rooms of at least 3 people will be called to a meeting on Feb 12 to find roommates.
- Rooms of 5 permitted by special permission only. Submit the 5 names, and if there is a problem, you will be notified. If you hear nothing – the room is OK.
- The final list will be posted on the website for student and parents to see once all rooms are complete.
- Any students who don’t have at least 3 in their room will be called to a meeting on Feb 12. There, students can talk with others and organize into rooms. Staff will help with this process.
- If a student is still unable to find a roommate, they can drop from the trip with no penalty – the deposit will be refunded. Drops due to roommate issues after Feb 12 will not receive a refund.
- Consider others’ feelings, and be open-minded and tolerant.
- Remember one purpose of field trips is to make new friends and learn to get along with different personalities.
- Always be kind. Bullying will not be tolerated. Any student found to be bullying another student over roommates will be removed from the trip.
- Parents – students are encouraged to do their best to figure this out themselves and take ownership. They can look at the list of students attending online and approach each other in lunch or class to organize a room. This is a great teaching/learning experience for building social skills and tolerance of others. Please talk to your child about helping others and being kind. But do NOT do this FOR them!
- Students – every trip we have dozens of students who do not have roommates, and we call them together to meet each other and make new friends. If you are struggling, maybe your regular friends simply aren’t going on the trip, or you got shut out of a room. Whatever the reason, you are not alone! Please talk to one of your teachers and they will help you sort it out. And look at the “roomie meeting” as a chance to make a new friend!
- Ask someone early if they want to share a room and find other roommates together.
Student Safety is the most important aspect of this tour. The following procedures are in place to ensure safe travels:
- School discipline standards will be upheld during the trip, and participation may be denied based on a student’s disciplinary record.
- Each bus has at least four experienced chaperones. Many are district employees and have chaperoned this trip for several years. They know the students and are familiar with the places we will visit. All chaperones have required clearances.
- Two tour coordinators travel with this group to alert the students and chaperones to any changes that need to be made, and to be in contact with the bus drivers at all times.
- Chaperones and tour coordinators utilize GroupMe for communications.
- Meeting times, places, etc. are all clearly explained in advance of each stop.
- When we are at the hotel, students will be in their rooms with their roommates only. A security guard will monitor the hallway all night.
- Hotel rooms do not have exterior exits. Mechanisms are put in place to ensure students do not visit one another’s rooms during the night. Hotel rooms have landline phones and students are told how to contact chaperones during the night.
- A nurse will accompany us on the trip.
- We only use experienced drivers. We strictly follow bus company and federal laws pertaining to driver and passenger safety.
PLANNING & PACKING
- MEDICATION POLICY – important! All medication (prescriptions, over the counter, and vitamins) that you want the student to have on the trip must be entered on the sign up form. If they start a new medicine before the trip, send an email to email@example.com and notify us.
- ON THE MORNING OF THE TRIP, all medicines should be in ziplock bag with written instructions, and given to the chaperone waiting outside. Prescription medicines should be in the original RX bottle. Only send what is needed for 2 days. Students with any type of pills, drops, inhalers, or other forms of medicine on their person will face disciplinary consequences at school. The chaperones are not responsible to discern what is OK for a student to have, and what is not. If it is something they can do without for 2 days, it would be best to leave it at home (eg. essential oils, vitamins, etc.). Thank you in advance for your cooperation.
- Exception to above medication policy – rescue medicines (inhalers, epipens) that the student is permitted to keep on their person at school. Please list on the med form and let the chaperone know what the student has his/her possession.
- We will be walking around outdoors – especially on Sunday in Gettysburg. Check the forecast and pack accordingly.
- Students are encouraged to bring spending money, snacks, and extra water.
- Students should keep a small bag with what they need throughout the day on the bus with them, and put the rest of their luggage under the bus.
- Students should also have a bag for the YMCA on the bus with them including a swimsuit, towel, gym clothes, and a combination lock if desired.
- Our first meal is lunch on Saturday. Eat breakfast before you leave or bring something easy to eat/drink on the bus. Note that water is the only drink permitted on the bus.
- Students and their luggage will pass through metal detectors before they board the buses. Please triple check that there are no items that would be prohibited in school, or you may not be able to attend.
- Students are expected to abide by all applicable school policies while on this trip.
- The District has the right to deny a student from participating based on disciplinary or other issues that arise before the trip (fighting, bullying. etc).
If you have any questions or concerns about this trip, please do not hesitate to contact one of the following: